How to Use Trello to Organize Your To Do List & Life.

Hello, I’m Sabra, Molly’s new virtual assistant wizard! Molly and I have been bonding over our love for Trello (and Harry Potter) so she thought it would be a great idea for me to show you how I use it! And let me tell you, I am crazy about my Trello boards! Confession Time: I have 46 Trello board attached to my account. But we don’t need to go through the details of all those boards, many are client board or individual vacation planning boards for the future.

Today, we’re just going to walk through my Home Base boards that I use every day!

How to use Trello to organize your to do list & your life |

My Home Base Trello Boards

So what are my look-at-every-single-day-to-survive boards? Easy! I have four of them!

  • My Ideal Week
  • Grocery List
  • 2019 Goals Board
  • Now, Next & Later

Each board holds a special part of my day! The first board that I check when I start waking up (this is not as I’m getting out of bed, that time is reserved for #mombiemode) is My Ideal Week.

My Ideal Week

Color coded scheduling Trello board with days of the week each having their own theme. Each day has a detailed plan of my daughter's ideal nap times and what I should do during those nap times for my business or home

So the reason this Trello board is named My Ideal Week instead of My Week is that it holds all my hopes and plans for the week, if it were to go completely perfectly. But I am a work from home mom who has a 7 month old daughter. Sometimes, things don’t go perfectly to plan and I have to be ok with that. But in case they do, I have my game plan set up so I don’t get confused on what needs to get done that day when I miraculously do get the baby to nap on time! No time can be wasted when your time is money!

I technically have two copies of this board. One is my sample board that has my general time blocked information in it. That’s the photo of the board up above.

And then I have my actual board. My actual board gets the days list copied to it from my sample board, since that is the basis of how I want my day to go. And it’s easier than just starting from scratch! Once a day is copied to the board that I am actually using, I start adding in the details. What do I need to get done during my work block today? What’s for dinner? Is there anything special I need to clean during my cleaning time block? All the nitty gritty details.

Grocery List

First column is the grocery list that can be color coded by store we usually buy the item at. Next columns are full of recipe cards for dinner, lunch, breakfast, snacks. and baby food ideas.

This one sounds like a weird board to look at every day, but it’s honestly so handy! I usually just make sure to fill up the list column as I notice that we need an item, and tag it from the store that we usually get it from be it Amazon, Target, Walmart, or Hyvee. And yes, we are one of those families that will go to multiple stores in a night because one store doesn’t have the exact brand of something that I like. But we usually utilize grocery pick ups to make it easier!

I also then have different meals that we eat commonly or that I want to try out listed in the other columns as well. Under each card, I not only have the link to the recipe if I got it off of Pinterest, but I list the different ingredients needed for that item too. That way I can just transform the ingredients checklist to cards to put on our grocery list when we are making that meal.

Recipe card showing how I list the ingredients needed for each recipe and recipe link included if I got from Pinterest.

I try to go through our general needed items every other day or as I walk through the house to add to the list so that we only have to go grocery shopping once every two weeks. I hate shopping more than that, so doing a quick run through before the item is gone really helps best!

2019 Goals

This is my newest Trello board this year and I am already loving it! Ever heard of the Powersheets? As much as I love them, I just can’t get myself to use paper that often. I kept telling myself that I need a digital version of them. So I created my own!

My first column contains my top ten goals of the year along with colored labels of what part of my life those goals pertain to. Then, by month, I break down mini goals that will help me get to those major goals. My monthly mini goals then get a checklist of the things that I need to do daily and weekly to get to those monthly goals.

First column lists my main goals for the year. Color coded by the section of my life they represent. Then each column is a month of the year with mini goals that I need to achieve for the month to grow towards the main goal of the same section.

Now, Next & Later

This board goes almost hand in hand with my 2019 goals board. It’s for brainstorming or quickly writing down the details to a great idea that I had. I can then organize it by priority. Is it something that pertains to my current goals? Do I need to put it on the backburner for next month? Next year? Is it something that I possibly would like to do? Basically, its the board of all of my hopes and dreams. These can be business ideas, ideas of things to do with my family, or skills that I want to learn! That way, instead of them always running around my head when I need to focus somewhere else, I can write them down quick and move on to what I actually need to get done!

Now this is a board that I can’t show off since it has all my best ideas, but it’s the simplest to copy! It has three columns. Now, Next and Later. As I did with my 2019 Goals board, each card is then color labeled by what area of my life it effects. And I prioritize where it needs to be in my to do list from there!

How to use Trello to organize your to do list & your life |

Get Yourself Organized With Trello!

Trello is seriously the best organizational tool I have ever found. I really wish it had been around when I was in college to have kept me better organized! And it’s so much better for the environment than using millions of scraps of paper. So to get you started with Trello, I’m including a free and clear 2019 Goals Board for you to fill out! Just make sure to follow the instructions in the beginning of the board before you start using it!

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A glimpse into organizing your life with Trello board provided by virtual assistant, Sabra.