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The Single Most Important Step When Booking Your Vendor

When wedding and party vendors get together, we are always dreaming up new ways to wow your socks off and bring you bomb ass designs.

But, sometimes, we also talk about what we wish our clients knew BEFORE they started planning their big event. This week I am talking about THE single most important step you can take when booking your vendors, and it happens to also be the #1 thing you vendors wish you knew!

The Single Most Important Step When Booking Your Vendor

What vendors want you to know…

So here is the thing, a vendor’s calendar is limited to a select few dates a year (…which sucks we know!) We totally wish we could take on every wedding, shower, birthday or whatever else that comes along, but it’s just not humanly possible.😞 So that means, that dates get booked up extremely fast and really early!

Case and Point…

While at the Pittsburgh Wedding Expo (November 2018) I met with hundreds of couples looking for vendors for their 2020 (and some 2021) weddings. They were 18-24 months from their wedding and already booking vendors! So, that meant that couples with short engagements, who were trying to book vendors for their 2019 wedding, were stuck with leftover dates from couples with longer engagements who had booked 12+ months prior!

Crazy right?

So the most important thing…

Book early!

The single most important step in booking your ideal vendor is to book them early!

….like way early

…like picked a date for your epic bash and five minutes later you’re calling to schedule consults with your dream vendors early.

And remember, there is no such thing as too early, only too late!

So when is the best time to book me, your wedding stationery designer?

Excellent question! So you have seen my Bea-YOU-tiful work and want your stationery to look just as good, let me tell you how!

Ideally, I want to start hearing from you as soon as you select your date! Usually this tends to fall at about a year out. But as I stated above, the sooner the better!

If you are a calendar person who adores knowing exact timelines, here is my perfect and ideal timeline to get started on your stationery!

14 Months Out from Your Wedding

Start talking about Save the Dates. You know, the things that let everyone know that there is going to be a big event and if they need to take leave/travel, start planning now! Aren’t sure if you even want to send save the dates? Check this post out for your answers!

8-6 Months Out from Your Wedding

It’s time to get a moving on your invitations! 6 months is the absolute minimum that I want to hear from you for your custom wedding invitations! It isn’t because I’ll hate you if you contact me after this time, but this gives us THE PERFECT timeline to get your stationery EXACTLY the way you want it and printed and all pretty!

Ready to jump all in? Fill out this form to get started!

Eh, I need just a few more details!

No problem!

Check out my process to your dream stationery, here.

Check out my gorgeous work, here.

And meet your designer by gong here.

The Single Most Important Step When Booking Your Vendor
Snarkastic | Elegant Wood Grain Wedding Stationery for the Sarcastic Couple
Woman standing holding a present with words saying how much diy life is too much for me
Game of Thrones Inspired Wedding Styled Shoote

Should I Send Save the Dates?

Save the Date with Envelope

I see it all the time, Brides and Grooms stressed out about purchasing Save the Dates “in time” because somewhere online said that Save the Dates have to go out before the invitations. But do you even need to send Save the Dates?
 
Well let me let you in on a little secret….you don’t!
 
And let’s be frank, there is not one card in an invitation suite that is mandatory. Heck, if your eloping you don’t even need the invitation!  That being said but there is still a lot of confusion when it comes to Save the Dates. So let me put your mind at ease
The easiest way to know if you should send out Save the Dates is to look at your wedding date.
The Wedding Date will be the key element in almost all your decisions for your wedding. Having a date allows you to back into all your deadlines. The first questions from almost every vendor will be, “When is your wedding?”
 
Here are our suggestions for Save the Dates, based on you Wedding Date
12 0r more months away: We recommend Save the Dates
With this much time until the big day, you may want to send out a Save the Date to your guests so they can pencil your Big Day into their calendar.
6-8 months until the Wedding: We say skip ’em!
You Big Day isn’t too far off!  Save some money and forget the Save the Dates.  BUT, if you have your heart set on sending them, who’s gonna stop you!  ?
5 months or less: Forget the Save the Dates!
If you haven’t already started working with a designer, or picked out your invitations we highly suggest you do this step now.  You ideally want to contact your stationer 20-26 months out from your wedding to ensure you reserve a spot on your schedule, and they can get all the materials in for your custom designs in time for you to send the invitation suites. (If you haven’t chosen a designer and are starting to feel a little overwhelmed, pour yourself some wine and click here to schedule a Free design consultation.)
At the end of the day, whether you send out Save the Dates or not, it’s your Wedding! So do what feels right for you and your fiance.
 
How far out is your wedding?  Did you send Save the Dates?  We want to know!