The Single Most Important Step When Booking Your Vendor

When wedding and party vendors get together, we are always dreaming up new ways to wow your socks off and bring you bomb ass designs.

But, sometimes, we also talk about what we wish our clients knew BEFORE they started planning their big event. This week I am talking about THE single most important step you can take when booking your vendors, and it happens to also be the #1 thing you vendors wish you knew!

The Single Most Important Step When Booking Your Vendor

What vendors want you to know…

So here is the thing, a vendor’s calendar is limited to a select few dates a year (…which sucks we know!) We totally wish we could take on every wedding, shower, birthday or whatever else that comes along, but it’s just not humanly possible.😞 So that means, that dates get booked up extremely fast and really early!

Case and Point…

While at the Pittsburgh Wedding Expo (November 2018) I met with hundreds of couples looking for vendors for their 2020 (and some 2021) weddings. They were 18-24 months from their wedding and already booking vendors! So, that meant that couples with short engagements, who were trying to book vendors for their 2019 wedding, were stuck with leftover dates from couples with longer engagements who had booked 12+ months prior!

Crazy right?

So the most important thing…

Book early!

The single most important step in booking your ideal vendor is to book them early!

….like way early

…like picked a date for your epic bash and five minutes later you’re calling to schedule consults with your dream vendors early.

And remember, there is no such thing as too early, only too late!

So when is the best time to book me, your wedding stationery designer?

Excellent question! So you have seen my Bea-YOU-tiful work and want your stationery to look just as good, let me tell you how!

Ideally, I want to start hearing from you as soon as you select your date! Usually this tends to fall at about a year out. But as I stated above, the sooner the better!

If you are a calendar person who adores knowing exact timelines, here is my perfect and ideal timeline to get started on your stationery!

14 Months Out from Your Wedding

Start talking about Save the Dates. You know, the things that let everyone know that there is going to be a big event and if they need to take leave/travel, start planning now! Aren’t sure if you even want to send save the dates? Check this post out for your answers!

8-6 Months Out from Your Wedding

It’s time to get a moving on your invitations! 6 months is the absolute minimum that I want to hear from you for your custom wedding invitations! It isn’t because I’ll hate you if you contact me after this time, but this gives us THE PERFECT timeline to get your stationery EXACTLY the way you want it and printed and all pretty!

Ready to jump all in? Fill out this form to get started!

Eh, I need just a few more details!

No problem!

Check out my process to your dream stationery, here.

Check out my gorgeous work, here.

And meet your designer by gong here.

The Single Most Important Step When Booking Your Vendor
Snarkastic | Elegant Wood Grain Wedding Stationery for the Sarcastic Couple
Woman standing holding a present with words saying how much diy life is too much for me
Game of Thrones Inspired Wedding Styled Shoote

Six Things to Consider Before Choosing Your Wedding Vibe

So you’re engaged!

Wedding party clicking champagne glasses

After planning a nerve wracking proposal, the wonderful and tearful “YES” that followed, now the hard part is done, right? If only! But before you start planning your wedding, you should first ask yourself, “what kind of wedding do I want to have?”

As important as colours and decor are to your theme, finding your vibe has many components. It represents you, your culture, your personality, the love you two share, and so much more. So, what kind of impression do you want to leave with your guests? More importantly, how do you want to look back and remember your day?

So, today I am going to give you a little food for thought and help you on your way to finding your perfect wedding vibe.  Let’s dig in!

Multi-Color Floral Bouquet

Choosing an Overall Theme

If you love the idea of a very formal event, something in between, or completely informal, these all need to be taken into account when choosing an overall theme. Whatever you choose should be consistent throughout the entire event, from ceremony, pictures, reception, venues, even your food and beverage!

Be it rustic-chic, country-western, Hollywood-glam, vintage, the possibilities are endless. You may even take a few of these ideas and combine them to suit your personality.

  • Are you someone who enjoys the outdoors? Do you love to travel? Maybe a garden or destination wedding would be more your style!
  • Perhaps you enjoy the classics, vintage décor, soft touches, subtle beauty, or maybe you’re a bit more loud and in your face.

Whatever the case, whoever you are, let it shine through in your theme!

Once you‘ve got a good sense of where your niche is, hone in on it. This will make planning the finer details much more seamless.

money saving tip:

Here’s a little trade secret…
Weddings held during the day are significantly less expensive than an evening affair! Something to keep in mind if you’re running on a tighter budget!

Choosing a Season

If you’re anything like me and hibernate in the winter, steering towards a warmer season may suit you best. You could be the opposite and love the thought of freshly fallen snow to bundle up and prance around in!

What season calls out to you?

If your wedding is going to be outdoors, this will have a huge impact. You’ll likely try to utilize the warmer months so your guests don’t freeze the single dramatic tears that fall from the joy that fills their hearts when they watch you say “I do”.

Finding the right Venue

Now that you’ve picked a big picture theme, you can start to look at what venues will cater to your unique vibe.

Your perfect venue may or may not be a blank canvas that you can decorate how you like. It’s smart however, to find a venue that you find fits your vision, so you can see if any colours you want to implement will clash with strongly patterned walls or floors.

In any case, start with something neutral and add a pop of colour. If your colours allow, throw in a contrast! Metallics are great for this.

Let’s talk turkey…or at least catering

The time of day you choose to host your wedding will determine how you should expect to feed your guests. What kind of food do you envision?  The level of formality will come in quite heavily here.

Do you envision champagne and hor’deuvres circulating and a plated three course meal? Maybe a buffet is more your style!  Here are a few examples to give you a few ideas:

  • Candle-lit affairs that scream whimsical romance will likely be held in the evening with dinner and cocktails.
  • Maybe you’re a lover of breakfast food and would love a brunch wedding with pastel colours and mimosas.  

Whatever your food choice, make sure it falls in line with the vibe and theme you are trying to create.

Don’t forget some entertainment!

One of the key components to the vibe of any wedding is the choice of music. Discuss with your band or DJ and be certain they can provide you with the tone you want to set!

Now all you need is something to tie it all together!

Adding a Touch of YOU

Is there something or someone you want to shine through on your big day?

  • Maybe you’ve served in the military and you want to honour your time served.
  • You may have a relative that isn’t able to be at the wedding and you would love to show honour in subtle ways.

Finding ways to tie these kinds of special treasures in your theme are what can really make a wedding unique and especially treasured in your hearts forever.

Having said all this just remember….

As much as the things that make a wedding special are found in the finer details, too many details will have the opposite effect you’re looking for.

So sit back and look big picture as to what you want to remember, and what you want your guests to remember about your wedding. Anything in excess can derail even the best of intentions, so be mindful of how you tie it all together.

Now step back, take a deep breath, and bring in the experts to make your event exactly what you want it to be, without all of the added stress!

To crowning moments and blissful memories…


Beth Olatunji is a Toronto based Wedding Planner that brings to life elegant weddings for busy couples and is the owner of Bliss by Beth Events. When not planning gorgeous weddings, Beth is passionate about cooking, baking and spending time with her daughter.

Learn how Beth can help you make your Big Day a Dream Come True here.